BOOKKEEPING
Every doctor needs and wants to know what is going on in his/her practice regarding production, collections, overhead, and potential embezzlement. One the questions we get asked repeatedly in this area is “Do you know a good bookkeeper?” We do certainly know any number of good bookkeepers, but the majority of bookkeepers enter deposits gathered from the bank’s online site, pays the bills, then reconcile that to the bank numbers….similar to what you do every month with your checking account. We feel that misses a very crucial task…..comparing what goes into the bank with the practice management software totals to be sure everything really balances. This important piece frequently gets ignored or the doctor checks it sporadically.
Because Mosaic’s consultants have extensive experience with QuickBooks and reconciling office accounts, we are able to support an office with bookkeeping services that add significant value on a day to day basis. We are able to spot developing issues as they present in your daily, monthly and yearly numbers and alert you to issues you may want to discuss with your accountant. Because of this ability, we add both accuracy and a watchful attention to detail. This is vital as we see office embezzlement raising at an alarming rate. Call us at 303-660-0605 for pricing and details.
Services:
o Accounts Payable: Paying the invoices as they come into the practice
o Deposits: Entering the deposits into QuickBooks
o Reconcile AR: Comparing bank deposits with software numbers
o Reconcile Statement: Fully reconciling the bank statement
o Reconcile Credit Card: Reconciling the monthly credit card statement
MEDIA WRITING
Whatever your specialty or location, Mosaic can do the writing to get the best individualized results from your website, Facebook page, blog and marketing pieces. We know some doctors feel this is already complete in their practice, but a website that hasn’t been updated for years and a Facebook page and blog that get a post once every couple of months are actually hindrances rather than assets. Keeping your website fresh and your Facebook page updated are continuous, vital jobs. Mosaic has experienced staff with BA degrees and concentrations in technical writing to handle these jobs for you. We can take the stress of writing (especially for your blog) off your shoulders and add essential attraction to your social media presence. Call us at 303-660-0605 for pricing and details.
Facebook: Adding regular insightful posts
Blog: Adding regular entries on topics that are educational and interesting
Marketing: Creating marketing copy that will draw in quality new patients
Website: Creating and/or re-creating pages that will use key words to attract Google users and keep your site fresh and vibrant
OFFICE MANAGEMENT
Mosaic has fully trained consultants who can oversee the running of your office(s) in a way that no “in house” office manager is able to accomplish. Our staff have all been active in dental office management and have valuable real world experience. We review your reports, day sheets and staff performance to be sure you are going in the right direction and are not leaving large amounts of production (and dollars) on the table. Call us at 303-660-0605 for pricing and details.
Review
End of Day Reports:
o Production: Was production coded accurately?
o Collections: Was the correct co-pay collected from the patients?
o Insurance: Was all insurance accurately filed?
o Tomorrow: Is all insurance information verified and properly entered for the next day?
o Next week: Is the schedule full the next day….and the day after that?
End of Month reports:
o AR: Production and collections and the collection percentage
o Patient Accounts: Outstanding patient balances needing attention
o Insurance: Outstanding claims requiring attention
o New Patients: How many did we get for the month and is that number where we want it?
o Referrals: Tracking referrals to use marketing to its optimum advantage
o Recalls: Keeping current patients in the office
From the above reviews and reports, we can generate a complete report regarding the health of your practice…the good, the not-so-good and the genuine problem areas. Catching trends in a timely manner makes it much easier to reward staff in order to encourage the good, coach them to improve the not-so-good and put a stop to the problems. Catching both small and larger issues right when they happen can keep them from developing into bigger problems that could start effecting your bottom line.
